Contract Specialist job with USAJobs

Duties

Summary

This position is located in the Department of Health And Human Services, Program Support Center, headquartered in Bethesda, Maryland.

Learn more about this agency

Responsibilities

WHAT YOU’LL BE DOING DAY TO DAY

As a Contract Specialist, you will use your knowledge of and experience with The Program Support Center to optimize business results and customer experience by:

Providing guidance to technical personnel involved in the development of the statement of work or data requirements. Formulating the contracting approach to be taken that will best satisfy the requirement.

Preparing solicitation documents which incorporate required Federal Acquisition Regulations (FAR), policies and provisions; requirements for technical proposals; cost data requirements; and all other required data.

Planning the procurement action with technical, legal, and contract pricing personnel.

Preparing close-out documents to close contracts which encompass review of the Contracting Officer’s Technical Representative (COTR) certification, field and desk audit reports to resolve all findings, disposition of government property, verification that the contractor’s closing documents are complete and in agreement with the terms and conditions set forth in the contract.

Travel Required

Not required

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • U.S. Citizenship required
  • Males born after December 31, 1959 must be registered or exempt from Selective Service – http://www.sss.gov
  • Suitable for federal employment
  • Appointment will be subject to the applicant’s successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
  • Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS “E-Verify” System.
  • All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
  • All qualification requirements must be met by the closing date of the announcement.
  • Financial disclosure statement may be required.
  • One-year probationary period may be required.

Qualifications

WHAT WE ARE LOOKING FOR

Basic Qualifications:

A. Must have a 4-year course of study leading to a bachelor’s degree with a major in any field.

OR

B. Must have at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

OR

C. Exception. Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000.

Additional Qualification Requirements: In addition to meeting the Basic Qualification Requirements candidates must also:

For GS-09:

A. Have at least one year of specialized experience, equivalent to the GS-07 grade level in the Federal service that includes determining appropriate contract vehicles (i.e. purchase orders, blanket purchase agreements, etc.) to plan and carry out acquisition actions; developing procurement plans by reviewing previous history, market conditions, and specifications or technical data packages; evaluating vendor offers for responsiveness; and responding to and resolving common acquisition issues/questions.

OR

B. Have two (2) full academic years of progressively higher level graduate education or masters or equivalent graduate degree in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management or LL.B. or J.D.

OR

C. Have a combination of experience as described in “A” above and education as described in “B” above.

For GS-11:

A. Have at least one year of specialized experience, equivalent to the GS-09 grade level in the Federal service that includes conducting negotiations in the pre-award and post-award phases of contracting; analyzing cost and pricing data; and preparing written materials including correspondences and contract documents.

OR

B. Have 3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

OR

C. Have a combination of experience as described in “A” above and education as described in “B” above.

Documenting experience: In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee’s position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee’s supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the “percentage of times” the other duties were performed. It is expected that this documentation is included in the employee’s official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.

Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.

Education

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov.

Additional information

THINGS YOU NEED TO KNOW

Incentives may be authorized; however, this is contingent upon multiple factors, including funds availability. If authorized, certain incentives may require you to sign a service agreement to remain in the Federal government for a period of up to 3 years. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Incentives may include the following: moving expenses, recruitment or relocation incentive; student loan repayment, superior qualifications appointment, creditable service for annual leave for prior non-federal work experience or prior uniformed military service, etc.

Bargaining Unit Position: Yes

Research position: No

Drug Screening Required: No

Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP): For information on how to apply as an CTAP/ICTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.

Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.

NOTE: During the COVID-19 pandemic you may be authorized to telework remotely. The Federal government will begin a phased transition to normal operations in line with the national guidelines to Open Up America Again. HHS will make operating decisions based on State or locality of duty stations and other factors.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with any interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.

In accordance with Executive Order 12564 of September 14, 1986, The Department of Health and Human Services (HHS) is A Drug-Free Federal Workplace. The use of illegal drugs, on or off duty, by Federal employees is inconsistent not only with the law-abiding behavior expected of all citizens, but also with the special trust placed in such employees as servants of the public.

Note: This vacancy will be filled through OPM’s Direct Hire Authority. Veterans’ Preference and traditional rating and ranking of applicants do not apply to positions filled under this announcement. Please click here for more information on OPM’s Authorization of Direct Hire authority”

Traditional rating and ranking of applications does not apply to this vacancy. Applications will be evaluated against the basic qualifications. Qualified candidates will be referred for consideration in accordance with the Office of Personnel Management direct hire guidelines. Veteran’s Preference does not apply to the direct hire recruitment procedures. Selections made under this announcement will be processed as new appointments to the civil service. Current civil service employees would, therefore, be given new appointments to the civil service.

To preview the assessment questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11062644

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
High Risk (HR)

Trust determination process
Credentialing

Required Documents

Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes:

  • Your Resume. You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. Your resume must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the assessment questionnaire. For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the day, month, and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in the lowering of your assessment score or an ineligible rating. For resume writing guidance, please visit the USAJobs Resource Center or view their video tutorial . For Most Effective Resumes Tips visit: https://help.usajobs.gov/index.php/Most_Effective_Resumes .
  • A complete Assessment Questionnaire.
  • Other Supporting Documents

Other Supporting Documents: (Only Submit if applicable to you.)

  • College transcript (if qualifying all or in part based on your education)
  • CTAP/ICTAP Documentation
    • A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;
    • A copy of your SF-50 “Notification of Personnel Action”, documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;
    • A copy of your latest performance appraisal including your rating; and
    • Any documentation from your agency that shows your current promotion potential.

For Résumé Tips visit: https://www.youtube.com/watch?v=8YX7o1PBoFk

For Application Tips visit: https://www.youtube.com/watch?v=bqYkibnuiJU

For additional information about USAJOBS visit the Help Center: https://www.usajobs.gov/Help/

You are not required to submit official documents at this time; copies are sufficient.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.